2018 NYU GOC Meeting Logistics

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Revision as of 12:38, 14 February 2018 by Peterd (talk | contribs) (Travel)

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Details will be available by next week. Meanwhile, here is some information to help you make travel arrangements.
Meeting site: Translational Research Building, 227 East 30th Street, in the Murray Hill neighborhood of Manhattan.
Getting to New York: by air from far away, Kennedy Airport is more convenient than Newark but both work. From closer to New York, LaGuardia also works although it lacks useful public transportation into Manhattan and is buried in construction aimed at improving its third-world amenities. Details on getting into the city from all three airports will follow. The meeting will start first thing on Saturday May 12 (so plan to arrive on Friday) and will end on Monday May 14 early enough in the afternoon to enable people to get to the airport for overnight flights to Europe.
Registration fee: Amount and payment details to be determined, but we hope to keep the amount low and find a convenient way to pay.

See you in May!

Travel

Kennedy and Newark Airports both are workable for long-distance flights; Kennedy is somewhat more convenient. LaGuardia Airport is closest to Manhattan but is accessible only by taxi or ride-sharing, or by incredibly inconvenient public transportation.

Kennedy Airport details

You can get into Manhattan by taxi (up to four people can share a cab for a flat fare plus tolls and tip), or ride-sharing (Uber, Lyft, etc.), or by public transportation, which is fast (about an hour) and cheap ($7.75 per person). Here's how to do it: follow the signs in the terminal to the AirTrain. Take an AirTrain to Jamaica. To get off the AirTrain platform, you'll need to buy a MetroCard from a vending machine. If you'll be using the card only to travel to and from the airport, put $15.50 on the card; more if you'll be using the subway to get around New York ($2.75 per ride). Once you're off the AirTrain platform in Jamaica, follow the signs past the Jamaica Long Island Train station (overpass) to an elevator to the subway. Swipe your card again to get into the subway, and take an "E" train in the direction of Manhattan / World Trade Center. At Lexington Avenue / 53rd Street, get off the "E" train and follow the signs to transfer to a "6" train going downtown to Brooklyn Bridge / City Hall. Ride two stops to 33rd Street. Go up to the street (Park Avenue South), walk on Park Avenue South to 37th Street, turn left, walk one block to Lexington Avenue, and the Shelburne Hotel will be on your left on the far side of the street. If you're less adventurous, you can instead take the Long Island Railroad train from Jamaica to Penn Station (buy ticket from vending machine before getting on the train), and walk from Penn Station to the hotel.

Newark Airport details

You can get into Manhattan by taxi or ride-sharing, or by public transportation, which takes longer and costs more and takes longer than it does from Kennedy but is still reliable. Follow signs in the terminal to the air-train. There's only one choice; it takes you to the Newark Airport Station for Amtrak and New Jersey Transit. From a vending machine, get a combined one-way ticket that will allow you to get off the air-train platform and on to a New Jersey Transit train into New York Penn Station.

By train

Amtrak Northeast Corridor trains (Boston - New York - Washington) all stop at Penn Station. To get from Penn Station to the hotel, follow signs inside the station to 7th Avenue. You'll go up a long flight of stairs or escalator to leave the station and come upon a taxi queue. Alternatively, cross 7th Avenue and walk away from the station on 32nd Street until you get to Lexington Avenue, then turn left and walk to 37th Street to get to the hotel (0.8 mile, about 20 minutes).

Accommodations

  • New York is a large, busy city with many hotels but mid-May is a popular time (graduation week for many local universities).
  • We have a block of rooms at the Shelburne NYC (a 10 minute walk from the meeting venue, comfortable, and very convenient to public transportation). They will only hold rooms until April 6, so book early. Rooms have been reserved for arrival on Friday May 11 and departure on Monday May 14 or Tuesday May 15. You can book a room online here or by phone at 866-233-4642 - identify yourself as part of the GO Consortium (NYU Medical) Room Block to guarantee the special rate. The room rate is $289 nightly ($249 + taxes), a very good rate for a room with free WiFi and private bath.

Attendees

Please add your name to the table if you intend to attend the meeting, and the dinner (Sunday), so we can get a headcount estimate.

Name Organization Attend the GOC meeting? Attend the GOC dinner?
Valerie Wood PomBase (Cambridge) Yes Yes
David Hill MGI/GOC Yes No
Judy Blake MGI/GOC Yes Yes
Pascale Gaudet SIB/GOC Yes Yes

If you plan to attend remotely, please sign up here and indicate the sessions you are likely to attend:

Name Organization Saturday AM Saturday PM Sunday AM Sunday PM Monday AM
Joe Placeholder none yes no no no yes

AM sessions will start at approximately 9 AM EDT / 2 PM BST / 6 AM PDT; PM sessions will start at approximately 2 PM EDT / 7 PM BST / 11 AM PDT.