Difference between revisions of "2009 Cambridge Meeting Logistics"
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Revision as of 10:36, 17 July 2009
- GO consortium meeting: September 23-24, 2009
- GO SAB meeting: September 25, 2009
Meetings, lodging and some meals will be in Jesus College, Cambridge, UK.
Meetings will be held in the Upper Hall room, and meals will be served in the the Prioress's Room.
Other selections from the Cambridge University map:
- Jesus College
- Cotto, 183 East Road (Tuesday dinner venue)
- Cambridge Quayside (location of River Bar & Kitchen, Thursday dinner venue)
Registration is now open, via web form.
Deadline: Please register by September 4 if you want to stay at Jesus College (more info below), or by September 14 if you don't need accommodation. If you miss the deadline, we can try to squeeze you into the meeting room, but you'll be on your own not only for lodging, but also for all meals, including lunch.
Note that there is a table of attendees below, but this time we are using it only to gather arrival and departure information for airport ride shares. You must register using the online form.
Additional note about the registration form: there is a page that asks about pick-up and drop-off, but it's only there because we're using a standardized EMBL web form. For these meetings, please just skip that page (it has a "Skip" button).
Fees and payment methods are noted on the registration form. Quick summary:
- GBP 109.20 (about $177 as of July 10) for both meetings Sept. 23-25
- GBP 72.80 for only the GO Consortium meeting Sept. 23-24
- GBP 36.40 for only the SAB meeting Sept. 25
Payable by credit card or bank transfer (note to US participants: if you're considering paying by bank transfer, check with your bank first to find out how much they charge for an international transfer, as some charge quite a bit); contact us if you have problems or questions about paying.
A receipt will be provided.
We have reserved 40 single ensuite bedrooms in Jesus College from September 22 (check-in) to 26 (check-out), 2009. Room booking is part of the registration form; all you have to do is check the boxes for the dates you'll need a room.
Rate: GBP 59.50 per night (about $97 as of July 10)
This includes breakfast and wireless network, and is payable with your meeting registration fee.
Deadline: September 4, 2009
After Sept. 4, you will still be able to register for the meeting, but you will have to arrange your own lodging. If you need suggestions, please get in touch with Holly or Midori (see below).
You can indicate dietary restrictions on the registration form.
Lunch will be provided by Jesus College on all three days.
Dinners are noted on the registration form. Quick summary:
- Tuesday, Sept. 22: Arrival dinner at Cotto, Cambridge
- Time: (to be confirmed)
- Menu: Choose from the small selection on the evening.
- Wednesday, Sept. 23: Dinner at Jesus College
- Thursday, Sept. 24: Dinner at River Bar & Kitchen, Cambridge
- Time: 7:30 PM
- Menu: Pre-order by September 22 (Tuesday) from the set menu for parties. Note: don't fill out the restaurant web form; we'll collect your selections by email after you've registered.
- Friday, Sept. 25: Dinner at Jesus College
When you register, please sign up for all dinners that you plan to attend. For the two restaurant dinners, the cost of the food is payable with your registration fee and will appear on your registration receipt. Drinks are not included, and must be paid separately on the night (we'll collect as we've done at a few recent GO dinners).
Managing Remote Participation
We plan to offer remote access along roughly the same lines as at the last GOC meeting in Oregon: We'll use a combination of the GO Ready Conference and Stanford's WebEx to allow remote attendees to participate. The meeting room will be equipped with a single conference phone, plus the usual projector and screen. Remote attendees will be asked to mute their lines unless they would like to speak. Someone will be monitoring remote attendees either on the WebEx 'raise your hand' feature or on a skype chat to ensure that remote attendees get an opportunity to be heard. All presenters are asked to use their mouse to interact with their slides so the WebEx participants can see what you are pointing to. Where possible we encourage remote participants to share a single connection to the teleconference as this will reduce the number of connections and likely increase the sound quality for everyone.
Cambridge University "Getting to Cambridge" page
Train and bus transport is available from the major London airports. Or, if there are three or more people arriving or departing together, it can be time- and cost-effective to share a pre-booked taxi. Contact us if you would like a quote or for us to book a taxi. Note: do not take a taxi from Heathrow or Gatwick without booking in advance -- it's staggeringly expensive.
Also note the registration form there is a page that asks about pick-up and drop-off, but it's only there because we're using a standardized EMBL web form. For these meetings, you can skip that page (it has a "Skip" button).
Things To Do
Please register online.
Please fill in the Arrival and Departure table below if you would like to try a carpool to/from the airport.
Airport codes: LHR = Heathrow; LGW = Gatwick; STN = Stansted; LTN = Luton; LCY = London City
|Name||Organization||Arrival Date/Time to Airport (see codes above)||Departure Date/Time from Airport|
|Name||Organization||email (needed to set up your remote access)||Attending GOC (Sept. 23-24)||Attending SAB (Sept. 25)||Calling in alone or in a group (with whom and from where, if known)|
Please contact Midori Harris (midori at ebi dot ac dot uk) or Holly Edwards (holly dot edwards at ebi dot ac dot uk) if you have any questions.