Organizing a Consortium Meeting

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Revision as of 10:04, 17 March 2014 by JimHu (talk | contribs) (→‎Venues)
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Wiki Pages

Create Logistics and Agenda Pages

Registration

  • Arrange registration and receipts so people can get reimbursed
    • Institutions require certain fields for reimbursements to go through: (please add)
  • If possible, arrange to allow payment by credit cards
  • Arrange direct billing for EBI

Venues

You will need

  • projection: make sure you have appropriate connectors/dongles for different types of computers.
  • extra computer for Go2Meeting with an internet connection needs:
    • current version of Powerpoint
    • terminal
    • other? (Protege?)
  • wifi for attendees. If your venue supports the eduroam system some, but not all, consortium members can use it.
  • power strips
  • some way to deal with parking

Meals

Remember that GO participants include people who are:

  • vegetarians
  • vegans
  • gluten intolerant
  • lactose intolerant

Other notes:

  • orange juice is popular in the AM