Organizing a Consortium Meeting
Wiki Pages
Create Logistics and Agenda Pages
Registration
- Arrange registration and receipts so people can get reimbursed
- Institutions require certain fields for reimbursements to go through: (please add)
- If possible, arrange to allow payment by credit cards
- Arrange direct billing as needed (for EBI)
Venues
You will need
- projection: make sure you have appropriate connectors/dongles for different types of computers.
- extra computer for Go2Meeting with an internet connection needs:
- current version of Powerpoint
- terminal
- other? (Protege?)
- wifi for attendees. If your venue supports the eduroam system some, but not all, consortium members can use it.
- power strips
- some way to deal with parking
Meals
Remember that GO participants include people who are:
- vegetarians
- vegans
- gluten intolerant
- lactose intolerant
Many venues will have required catering, but in College Station we were allowed to order out and have food brought in. We used a combination of delivery and groceries brought in.
Approximate amounts consumed based on College Station 2014. (coming soon) <protect>
Item | Amount | Notes |
---|---|---|
Bottled water |
140 8 oz bottles |
We chose to get 8 oz bottles to minimize the waste from partially consumed bottles |
Filtered water |
2 gallons |
We also had a large jug of water for making tea. |
Coke |
36 cans |
We bought more but had some left |
Diet Coke |
48 cans |
|
Dr. Pepper |
24 cans |
|
Diet Dr. Pepper |
24 cans |
|
Sprite |
12 cans |
most of this was left at the end |
Sprite Zero |
24 cans |
This was all consumed |
Ginger Ale |
12 cans |
Not very popular |
unsweet iced tea |
3 gallons |
|
orange juice |
10 quarts |
3 x 2.7 quart bottles + 1 smaller bottle |
Lemonade |
2 quarts |
had leftover lemonade at the end |
edit table |
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